Privacy Policy

Last updated: February 2026

Evolution Impact Initiative CIC ("we", "us", "our") is committed to protecting your privacy and handling your personal data responsibly. This policy explains how we collect, use, store and protect your information.

1. Who We Are

Evolution Impact Initiative CIC is a Community Interest Company registered in England and Wales (Company No. 16667870). Our registered address is 86 King Street, Rochester, Kent, ME1 1YD.

For data protection purposes, we are the data controller. If you have any questions about this policy or how we handle your data, please contact us at info@evolutionimpactinitiative.co.uk

2. What Data We Collect

We may collect and process the following data:

  • Identity Data: Name, date of birth, gender
  • Contact Data: Email address, telephone number, postal address
  • Registration Data: Event registrations, dietary requirements, accessibility needs, emergency contact details
  • Child Data: Names and ages of children registered for our events (with parental consent)
  • Donation Data: Payment information processed securely through Stripe
  • Communication Data: Your preferences for receiving communications from us
  • Technical Data: IP address, browser type, device information when you visit our website

3. How We Use Your Data

We use your personal data to:

  • Process event registrations and manage attendance
  • Communicate with you about events, updates and opportunities
  • Process donations and send receipts
  • Ensure the safety and wellbeing of participants at our events
  • Improve our services and programmes
  • Comply with legal obligations
  • Apply for funding (using anonymised and aggregated data)

4. Legal Basis for Processing

We process your data based on:

  • Consent: When you register for events or sign up for communications
  • Contract: To deliver services you have registered for
  • Legitimate Interests: To run our organisation effectively and improve our services
  • Legal Obligation: To comply with laws and regulations

5. Data Sharing

We do not sell your personal data to third parties. We may share data with:

  • Service Providers: Such as our email service (Resend) and payment processor (Stripe)
  • Partner Organisations: When delivering joint events (with your consent)
  • Authorities: If required by law or to protect safety
  • Funders: Anonymised data for reporting and evaluation purposes

6. Data Retention

We retain your data only for as long as necessary:

  • Event registration data: 3 years after the event
  • Donation records: 7 years for financial compliance
  • Marketing preferences: Until you unsubscribe
  • Safeguarding records: In line with statutory requirements

7. Your Rights

Under UK GDPR, you have the right to:

  • Access: Request a copy of your personal data
  • Rectification: Ask us to correct inaccurate data
  • Erasure: Request deletion of your data (where applicable)
  • Restriction: Ask us to limit how we use your data
  • Portability: Receive your data in a portable format
  • Object: Object to certain types of processing
  • Withdraw Consent: Remove your consent at any time

To exercise any of these rights, please contact us at info@evolutionimpactinitiative.co.uk

8. Data Security

We implement appropriate security measures to protect your data, including:

  • Encrypted data transmission (HTTPS)
  • Secure database storage
  • Limited access to personal data on a need-to-know basis
  • Regular security reviews

9. Cookies

Our website uses essential cookies to ensure proper functionality. We do not use tracking or advertising cookies. For more information about how cookies work, visit aboutcookies.org

10. Children's Data

We collect children's data only with parental or guardian consent for event registration purposes. We take extra care to protect children's information and only collect what is necessary to deliver our programmes safely.

11. Changes to This Policy

We may update this policy from time to time. Any significant changes will be communicated via our website. We encourage you to review this policy periodically.

12. Complaints

If you have concerns about how we handle your data, please contact us first. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk

13. Contact Us

For any questions about this privacy policy or your personal data:

Evolution Impact Initiative CIC
86 King Street, Rochester, Kent, ME1 1YD
Email: info@evolutionimpactinitiative.co.uk

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